Optimizing Workflows

From time to time I allow guest writers to do a post on my site to help them grow their ability to reach others. That is what business is about, helping others! Today Candace Sigmon is helping you with your business move forward faster!

Enjoy!

The competitive nature of today's business environment necessitates efficient workflows. The rewards for efficiency are numerous, including increased productivity, higher customer satisfaction rates, and enhanced profitability. In this article from Candace Sigmon the focus is on essential strategies for optimizing workflows to help business owners succeed in an ever-evolving marketplace.

Unearth the Obstructions

Before diving into any workflow changes, the crucial first step is to identify existing bottlenecks. These are the points where work gets halted or significantly delayed, often becoming a source of employee frustration and reduced productivity. Using analytics tools can help to isolate these problem areas and provide insights into how best to solve them. For example, a manufacturing company might find that delays in procurement are causing subsequent delays in production. By identifying this bottleneck, the business can explore solutions like predictive ordering to mitigate these issues.

Embrace Automated Solutions

Automation serves as an invaluable resource for workflow optimization. Tasks such as data entry or basic customer inquiries can be automated using tools like Robotic Process Automation (RPA) or chatbots. These technologies not only speed up the process but also minimize human error. For example, a customer service department might automate the initial sorting of incoming emails by topic, allowing staff to focus on resolving complex issues more effectively.

Harness the Power of Customer Data Platforms

A Customer Data Platform (CDP) serves as a centralized hub, merging data from diverse touchpoints into one cohesive database. This consolidation enables businesses to launch targeted marketing campaigns with a higher likelihood of success. By applying data analytics to the information stored in the CDP, a company can take a lookat consumer behavior patterns, enabling a refined understanding of customer needs. Consequently, the business is better positioned to tailor its service offerings, enhancing both customer retention and acquisition.

Promote Open Dialogue

Communication plays a pivotal role in streamlining workflows. Utilizing tools like Slack or Microsoft Teams can foster an environment of open and easy communication among team members, even if they are geographically dispersed. For instance, a project management team scattered across different time zones could use such platforms to provide real-time updates and collaboratively solve problems, thereby reducing project delays.

Transition to the Cloud

Cloud-based systems offer unparalleled flexibility and scalability. Migrating tasks like document storage and task management to the cloud allows for remote access to essential business information, fostering a more efficient and versatile work environment. For example, sales teams can update client information on-the-go, and multiple departments can simultaneously collaborate on a shared document.

Clarify Objectives and Responsibilities

Having well-defined goals and clearly articulated expectations eradicates ambiguity and streamlines workflow. Employee performance management systems can track individual objectives and align them with overall business goals. For instance, a marketing team might set quarterly targets for lead generation, ensuring every team member knows what they are working towards.

Periodically Evaluate Workflows

The only constant in business is change. Periodic evaluations of your workflows can identify inefficiencies and areas for improvement. This should be a collaborative effort involving feedback from various departments, culminating in a set of actionable recommendations for process improvements.

Commit to Staff Development

An efficient workflow is only as good as the people who operate within it. Investing in ongoing employee trainingensures that your team members are well-equipped to meet changing business needs. E-learning platforms can offer scalable and efficient training solutions that equip employees with the skills they need to excel in a dynamic environment.

Workflow optimization is a never-ending process that demands sustained attention and a willingness to adapt. The strategies outlined above provide a comprehensive roadmap for achieving workflow excellence, ultimately leading to a more productive and profitable business. Optimization isn't just a one-time initiative; it's an ongoing commitment to operational excellence. Start enhancing your workflow now and witness your business reach new heights.

To empower your organization to increase engagement, build solid customer relationships, and stronger performing teams, contact Kevin Sidebottom today!

pictures by pexels

Why We Need Relationships In Business

Good morning everyone,

I remember a story of a successful business owner that had sold his company and stayed on to support the transition.  This owner had a pretty large company that was sold to an organization with a Chief Operating Officer that hated salespeople.  This COO also believed anything done by salespeople could automatically be done through a business transaction from an internal call center.

This same CFO also discussed that business school professors from some of the elite universities even teach that relationship building outside of the professional transaction are not a good idea.  People that are scholars in theory, but unfortunately not life application.

Golf outings were not allowed, customers meals were frowned upon, and basically anything that was not transactional was outlawed.  I have also worked for companies that the focus was purely transactional and there was no focus on growing customer relationships, unless they had a purchase order attached.  Now I am not saying you have to validate a golf outing with this blog, but the fact that relationship building is important. 

If you are not meeting with customers regularly to learn about their needs, then how are you going to build influence?  Sales is influence and the more influence you have the more sales you make.  A lack of influence will quickly turn you and your product into a commodity!  The only differentiating factor for a commodity is price.  Then starts the race to the bottom where there is no margin and likely no quality.

Some of the most successful business owners that I have had the chance to sit with state that it is imperative to build the relationship with the customer.  I have also been able to visit some of my old customers that I have not called on in years. They will smile, ask me out to dinner, and sit with me for hours to discuss where they are at with their current business situations.  They even have asked for insight on what I might recommend still to this day!  It is a great feeling that I was able to influence individuals enough that they will take time to catch up as well as look for my advice.

These conversations would not have happened had I not worked on the personal side of the business as much as the transactional side.  Knowing your customers on a personal level and understanding their aspirations is a huge benefit.  People want to know that they matter to you.  Building that relationship is extremely important. 

It is almost an art form watching an old sales professional work the personal relationship and send birthday cards for the customer’s family, as well as celebrating wins that the customer has had.  Meetings on the golf course have transacted in large business deals that cannot be instantaneously measured.  Looking back on the sales process and building relationships will allow your business to grow with your customers.   The transactions do happen, but after work on the personal side.  People will not buy from you if they do not know, like, and trust you. 

I encourage you to leverage the personal side of business along with the professional side.  If learning about people was not important than why do Amazon, Facebook, and your smart phones listen in on your conversations as well as track your searches?  Statistics have shown that when there is a relationship in place between organizations a great deal of growth has happened as well.

Send a card for your customer’s birthdays, kids’ birthdays, weddings, anniversaries, etc.  It is a great feeling to celebrate with your customers and form lasting relationships. 

Remember the first buying decision a potential customer makes is the Salesperson.  Grow that relationship!

Have a great week!

“Businesses wonder why it is still hard to be thought of as the brand of choice with customers.  How can our business make more profitable transactions and stay out of the commodity battle with low profits?  I equip your sales team to walk with the customer through the five buying decisions, and in the correct order to generate explosive revenues with greater profits!”

www.kevinsidebottom.com

https://drive.google.com/file/d/1lWIVasmkFsoYL4h0AqIZgH6LC3qaw_gI/view?usp=sharing – client profile sheet

https://www.amazon.com/Sales-Process-Uncovered-Success-Influence/dp/0578421518 - Book

https://kevinsidebottom.kartra.com/page/5AF12 - Sales Process Uncovered Online Training

https://kevinsidebottom.kartra.com/page/68N10 - Trustworthy Online Training

Business Decisions Through This Filter

When I first entered the sales force, I was instructed to view my territory as if it was my own company and make decisions as such.  This was hard for me as an engineer because I was used to thinking about projects that someone else told me to work on. 

I didn’t have a business degree.  I didn’t have any understanding of how a business functioned outside of my little box of fixing and redesigning things.  This was hard for me to wrap my black and white, ones and zeros mind around.  What was this grey area people talked about?

As you can see thinking about my sales territory as if it was my own company was not an easy task for me.  It took me really making efforts to learn about business and learn from a mentor before I was able to wrap my mind around the concept.  This was not an over-night thing either.

I started reading books, taking trainings, and constantly learning so that I would be able to apply this concept.  That is why I am able to run my own company.  Without that prior training this would not have been possible.

Far too often people get into business by making a product / service and learn from one hardship after another.  Yes, it is okay to learn from mistakes and we typically learn more than when we have successes.  We should start out taking a business class when we start to go out on our own.  Not a full four year degree, but learning about business terms.

Not only will it help us learn more about business, but it will increase our capacity at our current job helping us to understand decisions better.  This makes us more valuable at our current job, and then helps us start out better on our future careers.  It’s like deciding to put on shoes prior running over rocky terrain. 

So how do we wrap our minds around this?  How do we decide our current position in finance, or materials would be our business.  By simply filtering our decisions through  this statement. “If this was my business would I make this decision.” 

Most people function as this is someone else’s pocket the cost is coming out of so they don’t think twice of spending the money.  I remember a conference when the speaker stated that we are to reach into our pockets to give something to charity, then follows up it by having us hand our wallets to the person to our left.  Now we are asked how much we would be willing to give to charity. 

Everyone erupted in laughter because we would empty the other person’s wallet without thinking, but when it was our own wallet… 

If we start filter business decisions through this filter as this is my company before we make the decision, we will make better decisions for the organization.   We will be more connected psychologically to the decision as well. 

Next time you are to make a decision in business, frame it in this mindset and see if your view changes.

Have a great week!

“Businesses wonder why it is still hard to be thought of as the brand of choice with customers.  How can our business make more profitable transactions and stay out of the commodity battle with low profits?  I equip your sales team to walk with the customer through the five buying decisions, and in the correct order to generate explosive revenues with greater profits!”

www.kevinsidebottom.com

https://drive.google.com/file/d/1lWIVasmkFsoYL4h0AqIZgH6LC3qaw_gI/view?usp=sharing – client profile sheet

https://www.amazon.com/Sales-Process-Uncovered-Success-Influence/dp/0578421518 - Book

https://kevinsidebottom.kartra.com/page/5AF12 - Sales Process Uncovered Online Training

https://kevinsidebottom.kartra.com/page/68N10 - Trustworthy Online Training

How Entrepreneurs Can Find Opportunity During the Pandemic Recovery

I am grateful for Curtis Fisher and his support of young entrepreneurs. This week’s blog post has been written by Curtis and I hope you enjoy it as much as I have.

Small business owners everywhere have dealt with the economic impact of the pandemic. If your small business was considered “non-essential,” you may have had to close your doors for a period of months, only to return to limited operations afterwards.

Now, as the world begins to open up again and restrictions are gradually rolled back, you can slowly prepare for a return to normal. Maybe you need to revise your budget, get in touch with business and leadership consultant Kevin Sidebottom, or change your approach to marketing. No matter what you plan to do next, these tips will help you navigate this period of the pandemic.

Administrative Items

Business might not be back in full swing yet, but you can take advantage of this lull by working on administrative tasks instead. For instance, this might be a good time to go over your business plan and determine how you can tweak it for the upcoming year. You could also spend some time getting your digital files and paper documents organized.

In addition, now’s the time to register your business with the state in which you operate. Choosing to structure as a limited liability company (LLC) is optimal for many small businesses, primarily due to benefits like reduced risk to personal assets, less paperwork and greater tax advantages. You can use an affordable online formation service to get this done quickly and easily. Zenbusiness not only walks you through this process and helps you file, the site provides information on items like getting a statutory or registered agent.

Budgeting and Finances

The past year may have been rather lean for your business. Some sectors have benefitted from the pandemic while others have struggled. And if your business was categorized as non-essential, there’s a good chance that you’re wondering how to make up for lost profits.

First, it’s a good idea to create new financial projections for the coming year to see what you can expect in terms of your finances. Next, you’ll need to update your business budget by cutting expenses. What can you reasonably cut? Clean Tech Loops recommends nixing any software programs that you do not use regularly, switching to paperless files whenever possible, and considering a long-term remote work plan or renting an office space in a cheaper location.

Develop a Safety Plan

Depending on COVID case counts in your area, it might be time to bring your employees back to work in-person. It’s a good idea to consult with your employees before you make this decision. If everyone is on board to come back, Work Design recommends spacing out workstations with six feet in between them, stocking up on hand sanitizer, and having the office cleaned regularly. And if you have a retail space or waiting room where you’ll be allowing customers, make sure to put signs indicating that they are required to wear masks.

You may find that some workers aren’t ready to ditch telecommuting, especially those who live with people who are particularly vulnerable to the virus or those who simply feel much more productive while working from home. If this is the case, you’ll need to develop a plan for permanent remote work. Virtual Vocations recommends working with your employees to establish codes of conduct and decide which communication tools should become standard.

Delivery and Pickup Systems

Even though restrictions on businesses are slowly coming to an end, some of your customers or clients still might not be able to conduct transactions in person yet. Some people may still want to take care of business online or purchase items through a delivery or curbside pickup system. Make sure that you continue making efforts to accommodate this for the foreseeable future so as not to lose any customers.

New Offerings

The world is turning over a new leaf, and this could be the perfect time to introduce new offerings from your business. For instance, you could invite your customers or clients to a series of workshops that are held virtually for the time being and will shift to in-person gatherings as soon as it is safe. If you run a retail business, you could launch products that customers can easily enjoy outdoors this summer, since people will be looking forward to getting back outside.

Sales consultant and speaker Kevin Sidebottom blogs about the importance of knowing what customers crave. “What is the customer really asking us each time they interact with us whether [it’s] face to face meetings, calling customer service, on social media, etc. What is it that the customer is trying to communicate to us? We need to be intentional to reach out to them to figure out what they need. It’s that simple.”

Marketing Strategy

As people continue shopping online while others venture out, you’ll need to focus on combining both digital and offline advertising in your marketing strategy. You can rely on social media marketing, email campaigns, and search engine optimization to bring in new customers through the internet. In addition, set up fun window displays to attract more foot traffic to your store!

As restrictions are rolled back during the recovery phase of the pandemic, small business owners will have some breathing room to expand. You may want to use this time for administrative tasks, reworking your budget, or finetuning your marketing strategy so that you can speak to what your customers need right now. By looking forward with an optimistic attitude, you can prepare for profitable months ahead!